Getting Started: Admin (Manager) Guide

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Welcome to Flocabulary! This guide covers the following:

  • Setting up your manager account
  • Inviting teachers to sign up
  • Resources for teachers to create classrooms and students to join Flocab


If this is your first time at Flocabulary.com, we recommend that you start by watching our overview video at www.flocabulary.com/how-to-use/ and then return to get started.

 

1. Set up your Flocabulary manager account

Once we process your payment, we'll set up your school or district subscription. You'll receive an email from Flocabulary with instructions for setting up your personal account as a manager. Follow these instructions.

 

2. Invite Teachers

Invite teachers to sign up for Flocabulary. Once you have set up your account and logged in, go to the My School section (find it by clicking your name in the upper right corner).

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Click on your school. You should see the “Invite Teachers” tab. You can choose between 3 options:

  • Type in your teachers’ email addresses or your listserv
  • Select Gmail or Office 365 to pull in your contacts
  • Copy your activation link and email it to teachers on your own

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3. Monitor Teacher Adoption and Student, Classroom Creation

You can monitor teacher sign-up in the Manage Teachers tab. Here you can add other teachers as managers or remove them from the subscription. You can also see your student roster by clicking Students, view Classes created, and also create an LTI integration with your LMS, if you’d like.

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4. Class and Student Set Up

With a schoolwide subscription, you can get all your students using Flocabulary as well. Instruct teachers to set up classes and have students create accounts (and refer them to the Teacher Quick Start Guide). If you are a teacher, you can also follow these instructions to set up your classes.

Students only need one account and can be enrolled in multiple classes. Note: if you set up an LTI integration with your LMS, students do not need to create accounts. They can then simply join your teachers’ classes via a class code.

 

5. Create a Class

Create as many classes and you need to get organized with Flocabulary before adding students.Log in and click on “My Classes,” then click “Create a Class.”

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Enter a class name, grade, and subject. Select whether you’d like to turn on the Text to Speech tool for your class. Click on “Create New Class” to finish.  

 You’ll get a success message that includes a unique class code, which your students will use to join your class. For information about importing your class with Google Classroom, please see this guide.

 

6. Student sign-up

Students can use Flocabulary independent of their teacher. Use student accounts to assign homework, in-class activities, and more.

Have students sign up using the unique class code generated when you created a class. Students can go to www.flocabulary.com and click “Join a Class.” They will then  enter the class code generated when you created the class followed by selecting “I’m new to Flocabulary” or “I already have an account.” Create a username and password if needed, and they’re in! See the Student Quick Start Guide for more information about student sign-up.

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7. Assign Videos, Activities, and Quizzes

Assign videos, activities, and assessments to measure student progress and determine next steps for teaching. To assign a video, activity, or assessment to your students, go to any unit, and click on “Assign”. Then, select a class for the assignment.

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 In the pop-up box that appears, from the list including Video, Vocab Cards, Vocab Game, Read & Respond, Quiz, and Lyric Lab, choose any you would like to assign. Note that Vocab Cards and Lyric Lab are customizable, so you can select certain words to assign or include a special note to your students for writing a rhyme. You can also optionally select a “visible starting” date to choose when the assignment will appear under students’ assignments as well as a due date. When all desired activities have been selected, click “Create Assignment”.

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